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Employment Opportunities

To Apply

Please send cover letter and resume by mail (Friends of Medalta Society, 713 Medalta Ave SE, Medicine Hat, Alberta, T1A 3K9) or email  (Laurie@medalta.org) as soon as possible.

Summary:

This is a leadership position responsible for the planning and delivery of events at Medalta and the rental of facilities at the Medalta Potteries site of the Historic Clay District by a variety of public and private clients. The position involves all aspects and overseeing of both the long-term planning and day-to-day use of the facilities for a range of appropriate events from conception through to completion. Such events may include, but are not limited to:

  • exhibitions; 
  • performances; 
  • conferences; 
  • banquets and receptions 

This role is hands-on and often involves leading or working as part of a team. The Event Coordinator must be able to complete a wide range of activities, often simultaneously, and requires clear communication, excellent organisational skills, and attention to detail. Specifically, the Events Manager must work well under pressure, ensuring the smooth and efficient running of an event. 

Reports to:      Executive Director

Major Duties and Responsibilities:

The primary function of this position is to manage the rental facilities, to contract the use of these facilities with clients and to ensure, within the framework of the contract and associated guidelines, the smooth and efficient running of all the events within the facilities.  

The Events Manager shall be responsible for:

  • the planning and delivery of events at Medalta, including third party booked events such as weddings and corporate events, and special events initiated by Medalta;
  • budgeting expenses and forecasting revenues;
  • collaborating with other departments to establish an annual program of events; 
  • researching markets to identify opportunities for events; 
  • meeting with clients to ascertain their precise event requirements; 
  • booking a suitable Medalta venue, based on the client needs, 
  • preparing and executing a contract with the client and completing the financial requirements, as set out in Medalta’s User Guidelines and in compliance with the Friends of Medalta Society Operational Policies; 
  • organising facilities for car parking and security when required; 
  • negotiating room layouts with the client;
  • coordinating Medalta event staffing to ensure venue management, as per the Medalta guidelines and contracted agreements;
  • coordinating staffing requirements and providing both written and oral staff briefings as required; 
  • handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly; 
  • responsible for ensuring the dismantling and removal of the event and cleaning of the venue is completed to Medalta standards by:
    • ensuring that clients understand what will be required of them at the end of an event; and
    • reviewing the reports provided by event staff and performing a thorough check of the facility and equipment after each event, and prior to creating the final sales order, to ensure no additional charges have been incurred.
  • post-event evaluation (including data entry and analysis and producing reports for event stakeholders). 

In addition, the Events Manager shall:

    • Manage any Medalta event staff, including advising Human Resources on future staffing requirements;
    • Supervise maintenance of supplies and furnishings;
    • Take the lead on negotiations with external service providers / suppliers as required;
    • Ensure that events facilities are equipped to operate effectively; 
    • Ensure insurance, legal, health and safety obligations are adhered to;
    • Assist with room and equipment set up, as may be required from time to time;
    • Ensure that high standards of cleanliness are always maintained throughout the venue;
  • Attend to clients’ specific requirements, as needed and within reason; 
  • Provide technical support to customers utilizing the in house electronic equipment and audio visual system when required; 
  • Maintain an accurate, efficient, and effective filing and administration system, commensurate with the position;
  • In house bar management duties including ordering and receiving alcohol, tracking bar sales, managing inventory, and maintaining appropriate cash floats;
  • Undertake related tasks and projects consistent with these responsibilities, as assigned.

Necessary Training and Experience:

  • At least three (3) years successful experience in event planning, customer service, customer relations or a related field, preferably working in an events venue. 
  • Management experience is considered an asset;
  • An equivalent combination of training and experience may be considered.

Necessary Knowledge, Abilities and Skills:

  • Excellent written, oral and presentation skills, along with strong interpersonal skills and the demonstrated ability to establish effective working relationships with clients, the public and team members;
  • Excellent planning and organizational skills consistent with the position; 
  • High level computer skills including Microsoft Office suite, DonorPerfect and scheduling software.
  • Thorough, confident, and decisive, able to think quickly and independently and demonstrate adaptability and flexibility, when necessary;
  • Able to remain calm under pressure;
  • Strong problem-solving skills, along with the ability to deal effectively with customer complaints, comments, and enquiries;
  • Able to work flexible hours, when necessary. 

Hours of Work and Compensation:

  • This is a permanent full time position following a three month probationary period. Forty (40) hours per week Tuesday through Saturday. Annual salary is commensurate with experience.

 

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position.

Summer Production Assistant

Job Summary:
Medalta is seeking energetic individuals, with an artistic flare and who are looking for summer employment, to join our team as a Production Assistant. This is a full-time 7-week term position assisting in the production of ceramic items and interacting with visitors to the historic site. The ideal candidate for this position will be a student or recent graduate of a post-secondary arts program with a major in ceramics, or art history. They will be self-motivated with excellent time management skills, adaptable, meticulous, and able to work in a fast-paced professional environment.

Medalta is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, gender expression, sexual orientation, age, marital status, visible or invisible disability, or
financial ability. While remaining alert and sensitive to the issue of fair and equitable treatment for all, Friends of
Medalta Society recognizes that, at this time not all positions within the organization are suitable for persons with severe mobility issues.

Medicine Hat is located along the South Saskatchewan River in southeast Alberta. It is approximately 169 km (105 mi) east of Lethbridge and 295 km (183 mi) southeast of Calgary. This city and the adjacent Town of Redcliff to the northwest are within Cypress County. Medicine Hat had a population 65,441 in 2019.

Necessary Training and Experience:

As this position is funded by Canada Summer Jobs, applicants:

  • Must be between 15 and 30 years of age (inclusive) at the start of employment;
  • Must be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*; and
  • Must be legally entitled to work according to the relevant provincial / territorial legislation and regulations.

*International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents. (CSJ)
*Please note that age limitations are a requirement of the grant program and not Friends of Medalta Society policy.

Wage:

$16.00 per hour, 40 hours per week.
Two positions are available:
1. Start Date: 13 June 2022 End Date: 29 July 2022
2. Start Date: 18 July 2022 End Date: 2 September 2022

To Apply: Send cover letter and resume to Laurie Switzer: laurie@medalta.org

Summary:
This is an 16 -week term position. The assistant performs duties related to the development, planning and
delivery of children’s programming.

Reports to: Education Coordinator

Hours of Work:
Normally Monday to Friday, 8 hours per day, scheduled between 8:00 AM and 5:00 PM, hours are somewhat
flexible, to be determined by supervisor.

Major Duties and Responsibilities:
The Temporary Education Assistant will work with the Education Coordinator and another Education Assistant
to plan, prepare and deliver summer programs for groups of children ranging in age from 5 – 12 years.

Necessary Training and Experience:
The Temporary Education Assistant will be a student who is enrolled in a post-secondary program with a major
focus in working with children (e.g., education, social work, nursing, medicine, educational assistant, etc.).

Necessary Knowledge, Abilities and Skills:
The ideal candidate will be self-motivated with excellent time management skills adaptable and able to work in a
fast-paced professional environment. They will be able to take direction and work both independently and as
part of a team. The individual will possess excellent communication skills, written and verbal, and be outgoing,
enthusiastic and extremely reliable.

Wage: $16 per hour; 40 hours per week for 16 weeks.

To Apply: Send email with cover letter and resume to Laurie@medalta.org

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